Accessibility Statement for Accident/Incident Reporting (AIR) Website

Website accessibility statement inline with Public Sector Body (Websites and Mobile Applications) (No. 2) Accessibility Regulations 2018.

This accessibility statement applies to:
This website (which we call AIR) is run by the Health and Safety Department at The University of Edinburgh. We want as many people as possible to be able to use this application. For example, that means you should be able to:

  • zoom in up to 500% without loss of content without the text spilling off the screen;
  • using your browser settings, change colours, contrast levels and fonts while retaining most functionality;
  • experience no time limits when using the site;
  • navigate most of the website using just a keyboard;
  • navigate most of the website using speech recognition software;
  • listen to most of the website using a screen reader (including the most recent versions of JAWS, NVDA and VoiceOver)

We’ve also made the website text as simple as possible to understand.

Customising the website

AbilityNet has advice on making your device easier to use if you have a disability. This is an external site with suggestions to make your computer more accessible:
AbilityNet – My Computer My Way

With a few simple steps you can customise the appearance of our website using your browser settings to make it easier to read and navigate:
Additional information on how to customise our website appearance

If you are a member of University staff or a student, you can use the free SensusAccess accessible document conversion service:
Information on SensusAccess

How accessible this website is

We know some parts of this website are not fully accessible:

  • colour contrasts do not necessarily meet the recommended Web Content Accessibility Guidelines 2.1 AA standard;
  • some parts of the application are not fully compatible with mobile accessibility functionality such as the ability to increase font size and colours;
  • users are not always alerted when a pop up will appear;
  • Where a user has tabbed to could be clearer in some places;
  • data validation and error suggestions are not consistent and not present for all content;
  • portable document format (PDF) files can be found in some areas of the website that are not fully accessible. (Although all content in PDF documents is available in the application as HTML)

Feedback and contact information

If you need information on this website in a different format like accessible PDF, large print, audio recording or braille:

We will consider your request and get back to you in 5 working days.

Reporting accessibility problems with this website

We are always looking to improve the accessibility of this website. If you find any problems not listed on this page, or think we’re not meeting accessibility requirements, please contact:

We will consider your request and get back to you in 5 working days.

Enforcement procedure

The Equality and Human Rights Commission (EHRC) is responsible for enforcing the Public Sector Bodies (Websites and Mobile Applications) (No. 2) Accessibility Regulations 2018 (the ‘accessibility regulations’). If you’re not happy with how we respond to your complaint please contact the Equality Advisory and Support Service (EASS) directly:
Contact details for the Equality Advisory and Support Service (EASS)

The government has produced information on how to report accessibility issues:
Reporting an accessibility problem on a public sector website

Contacting us by phone using British Sign Language

British Sign Language service

contactSCOTLAND-BSL runs a service for British Sign Language users and all of Scotland’s public bodies using video relay. This enables sign language users to contact public bodies and vice versa. The service operates 24 hours a day, 7 days a week.

contactSCOTLAND-BSL service details

Technical information about this website’s accessibility

The University of Edinburgh is committed to making its websites and applications accessible, in accordance with the Public Sector Bodies (Websites and Mobile Applications) (No. 2) Accessibility Regulations 2018.

This website is partially compliant with the Web Content Accessibility Guidelines (WCAG) 2.1 AA standard, due to the non-compliances listed below.

The full guidelines are available at:
Web Content Accessibility Guidelines (WCAG) 2.1 AA standard

Non-accessible content

The content listed below is non-accessible for the following reasons.

Noncompliance with the accessibility regulations

The following items do not comply with the WCAG 2.1 AA success criteria:

  • Display orientation does not configure for landscape as well as portrait mode on android devices
    1.3.4 - Orientation
  • There may not be sufficient colour contrast between font and background colours, especially where the text size is small
    1.4.3 - Contrast (Minimum)
  • Visual information to identify user interface components, such as keyboard focus, do not always have a sufficient contrast ratio
    1.4.11 - Non-text contrast
  • Pop ups appear without the user being alerted.
    3.2.2. On Input
  • Data input errors are not always automatically detected and / or suggestions for correction are not given to users
    3.3.3 - Error Suggestion

Unless specified otherwise, a complete solution, or significant improvement, will be in place for those items within our control by June 2022.

Disproportionate burden

We are not currently claiming that any accessibility problems would be a disproportionate burden to fix.

Content that’s not within the scope of the accessibility regulations

We are not currently claiming that there is any content outwith the scope of the accessibility regulations.

What we’re doing to improve accessibility

We will continue to address the accessibility issues highlighted to deliver a solution or suitable workaround. Unless specified otherwise, a complete solution or significant improvement will be in place for those items within our control by June 2022.

Whilst we are in the process of resolving these accessibility issues, or where we are unable, we will ensure reasonable adjustments are in place to make sure no user is disadvantaged. As changes are made, we will continue to review accessibility and retest the accessibility of this application.

Preparation of this accessibility statement

This statement was prepared on 05 August 2021. It was last reviewed on 6th December 2021.

This application was last tested in December 2021. This application was initially tested by the University of Edinburgh’s Disability Information team in November 2021, using Microsoft Edge (84.0.522.52), Mozilla Firefox (78.5.0esr) and Google Chrome (86.0.4240.198) browsers. Internet Explorer is still commonly used by disabled people, due to its accessibility features and compatibility with assistive technology, as shown in a UK government survey:
UK Government Assistive Technology Browser Survey.

However the application is not functional in Internet Explorer and a more recent world-wide usage levels survey for different screen readers and browsers shows that Chrome is increasing in popularity and is now the favoured browser for screen readers.
WebAIM: Screen Reader User Survey 2021

We tested:

  • Spellcheck functionality;
  • Scaling using different resolutions and reflow;
  • Options to customise the interface (magnification, font, background colour et. cetera);
  • Keyboard navigation and keyboard traps;
  • Data validation;
  • Warning of links opening in a new tab or window;
  • Information conveyed in colour or sound only;
  • Flashing, moving or scrolling text;
  • Operability if JavaScript is disabled;
  • Use with screen reading software (for example, JAWS);
  • Assistive software (TextHelp Read and Write, Windows Magnifer, ZoomText, Dragon NaturallySpeaking, TalkBack and VoiceOver);
  • Tooltips and text alternatives for any non-text content;
  • Time limits;
  • Compatibility with mobile accessibility functionality (Android and iOS)